24 Dec

An office relocation, especially if it involves a medium or large-sized facility, is not an easy move – not unless business movers have extensive experience in the field. When it comes to business moving services then, you need to find a company with a solid reputation and proven experience in the moving field. Otherwise, you will have a difficult time moving successfully.

How to Make Moving to a New Office Easier

Before you begin contacting moving companies, you need to draft a checklist and timeline. You can get a head start by opening up an Excel sheet to organize your thoughts. List items that need immediate attention and activities that can be placed on hold for a while. When inserting each item, attach a completion date to it. Align your moving timeline with workers, so they can prepare for the relocation as well. Type the move date and work backward from there. If you have not been given a move-out date, begin your list and timeline by inserting the steps you need to take initiative.

After you draft your timeline, you can work on finding an office relocation specialist. Did you notice that “mover” was not mentioned? You need to find a company that has a solid knowledge of moving offices, and does that kind of thing all the time. Don’t spend your time getting quotes from local moving companies that have little experience as business movers.

To find the right company, write down the size of your company and how many employees will be moving. Also, make sure the business relocation service can meet your moving needs and is located close to your old or new site. When communicating with movers, ask them how many moves they perform annually and how many employees will be dispatched for the relocation. Ask if the employees are full-time workers or one-off contractors. Also, inquire how long it will take to move and if packing services are offered.

Packing for the Move

Once you have determined what company will move your office, you need to consider packing. Will you be taking your furniture and computer equipment to the new office or will you be buying new equipment and furnishings? Make sure you have people hired who will do all the heavy lifting. That way, you can make a move that will not interfere with any of the services you provide your customers.

You do not have to pack things so far in advance that you won’t be able to access what you need. While planning the packing for your move, you should regard the layout of your new office as well. After all, you don’t want to arrive at the new site and have no idea where to put anything. Reviewing the layout for the new office is important if you want to assure a successful move.

To support business movers, you also need to be organized. For example, one of the most important moving tools at your disposal is a label maker. That marking tool will help you organize your company’s equipment and supplies so you will know where everything is at. You will also know where everything should go, once your reach your moving destination. Surveys reveal that 38% of businesses regularly move and about 44% of individuals relocate.

You need to find a mover that offers niche services for companies as businesses normally make fewer moves. If you have not done so already, give us a call if you need a quote for an office move. Ask about our services to see what you will be getting for the quote you receive.